HR Automation

Robocloud can transform your manual HR tasks using our digital workforce of cloud-based software robots. The robots can be utilised to perform many HR automation tasks including data validation, data entry, scheduled tasks or system lookups/checks.  This can be used for routine tasks such as recruitment, employee onboarding, right to work checks, training, compliance or contract management.

RPA in HR Processes can transform your day to day tasks.  Our Digital Workers can act as a key member of your team can be hired for as little as 2 hours per week to perform the data processing or validation tasks that nobody else wants to complete. The software robots can perform tasks faster, in a consistent manner. Robocloud’s HR Automation services are charged, via a simple monthly subscription.

What is HR Automation>

HR automation refers to the use of technology to streamline and automate human resource management tasks. This can include everything from recruiting and hiring to onboarding, payroll, and benefits administration. By using software and other tools to automate HR processes, companies can save time and resources while also improving efficiency and accuracy.

Additionally, automation can also help with compliance and reporting, as well as providing valuable data and analytics. Overall, HR automation can play a critical role in helping organisations manage their workforce more effectively.

What Can RPA Do For Your Human Resources Department?

  • Review and sort incoming emails
  • Identify data based on strings or keywords
  • Identify key dates or deadlines
  • Upload documents to your HR system
  • Send emails and attachments based on data and your rules
  • Perform data entry and validation checks

Watch our video below to find out more about HR automation and automated employee onboarding.

Automation Incoming Emails – HR

Review and sort incoming emails – incoming emails from line managers or heads of departments containing fit notes, right to work information and other key employee information can often lead to your  HR team spending most of their day downloading email attachments and renaming documents. This manual task exposes certain problems:-

  • Files being missed – staff members may miss files that are sitting within an inbox that require actioning.
  • Inconsistent indexing – documents may be indexed differently for example RTW may be mistaken for Right to Work or Return to Work. 
  • Misfiling – files can be uploaded to the wrong folder within your document management system or on your shared drive.

Roboclouds scheduling robots can monitor a shared email inbox for documents as they arrive, automatically download files and classify them based on a given rule set. Our team of experts can even work with you to redesign your document templates to allow for higher levels of accuracy.

Employee Onboarding

Requesting access to multiple systems, ordering pc’s, mobile phones and other information needed for an employee them to hit the ground running on their first day can be extremely time consuming.

Data entry robots can request access to multiple systems from IT resources, order the correct equipment and ensure all training records and forms have been completed prior to the employees start date.


Seeking references from your candidates previous employers can be a challenging task for HR professionals.

Robocloud software robots can automatically send out references, review references on completion and identify keywords within the information provided. Email reminders can also be sent for references that have not been returned.

Employee offboarding

Ensuring that all equipment is handed back and logging employees out of all company systems is also a task that can sometimes be overlooked.

Once an employee is marked as a leaver within the HR system or removed from payroll system, triggers can be setup to ensure that the employee hands back all company property, as well as automated emails sent to the IT team to remove that member of staff access to all internal systems.

To find out more about our RPA in HR automation services contact our team or call 0800 046 8086 to speak to one of our robotic process automation experts.

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